EDI Applications

EDI electronic data interchange technology can optimize the operations of every department within a company. This is made possible by applying it to any type of document exchanged between the partners in a commercial relationship (orders, invoices, delivery notes, etc.).

What are the main EDI applications?

EDI makes the operations of the sales, purchasing, administration and finance departments more agile and efficient.

As a work system, “Electronic Data Interchange” is designed to automate the integration of your commercial documents in the ERP or Internal management System. The greater the number of commercial partners (customers, suppliers, logistics operators, etc.) and EDI messages interchanged, the greater the benefits.

These benefits translate into considerable cost reductions which, depending on the scope of implementation, can be as high as 90% compared to the same process carried out with documents sent and received by mail, fax or email.

Some of the main EDI applications are summarized below along with the benefits for the companies that integrate these electronic messages into their standard management.

Integration of orders with EDI (ORDERS)

Purchasing departments must dedicate significant resources to generate, send and track the purchase orders sent to their suppliers. For suppliers, processing and recording these orders in their systems involves a considerable amount of work on the part of sales or administrative staff.

To be sure, these are critical operations for both buyers and suppliers. Ultimately, providing efficient, high-quality service to their end customers depends on each one of them.

How does your EDI solution integrate orders?

Integration of delivery notes with EDI (DESADV)

A delivery note is a document that is included with the goods that are shipped to the customer. It is a critical commercial document used to verify that the goods actually received match the purchase order.

The possibility of running these checks prior to the invoice being issued means that adjustments can be made to the invoice if there are any discrepancies with respect to the initial order.

How does your EDI solution integrate shipping notices?

Integration of invoices with EDI (INVOICE)

The automation of invoicing processes is a strategic element that can result in savings up to 90% compared to managing these documents manually.

The volume of invoices often processed by accounts payable departments requires the adoption of measures to optimize the operations associated with review, validation, registration and payment to the supplier. Similarly, invoice issuers are forced to devote costly resources to critical tasks. Among these critical tasks are the periodic invoicing of customers, which also involves printing, enveloping, postage and mailing. In addition, you must perform periodic checks to verify the receipt and status of the invoice in the accounts payable department.

Often, the volume of invoices handled by the accounts payable department requires the adoption of measures to optimize the operations associated with their review, validation, registration and payment to the supplier. Likewise, the issuers of the invoices are forced to dedicate costly resources to critical tasks. These critical tasks include the regular billing of customers which means printing them, addressing the envelopes, applying the postage and sending them. There are also controls that must be run periodically to verify reception and the state of the invoices with the accounts payable department.

The integration of electronic invoices allows you to automate practically all of these steps. It offers issuers and recipients competitive advantages that translate into higher efficiency rates and, consequently, important cost savings.

How does your EDI solution integrate invoices?

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